English
Arabic
Chinese (Simplified)
Dutch
French
German
Italian
Portuguese
Russian
Spanish- Get together at least five members
- Form an executive team
- Read and review the Club Policies and Procedures
- Complete and submit the Application for Recognition as an Approved Club
- Within two weeks of receiving the Application for Recognition as Approved Club form, the president of the club will be informed if the club is approved or not by the Student Affairs Department
- Organize an introductory meeting to advertise your club, its function and your roles
- List and plan events you would like to hold during the semester
- Make a logo for the club and have it approved by the Student Affairs Department
- Maintain a protocol for meetings and activities; prepare a FXUA Club Agenda before the meeting and share with all club members you intend to invite to the meeting.
- Before the beginning of the semester, the Semester Club Event Schedule should be prepared and given to the Student Affairs Department
- Maintain minutes of the meeting by using the FXUA Club Meeting Minute Template and share them with all members after the meeting or during the next meeting.
- All club members must approve of the event
- The advisor of the student club must approve the event
- Prepare CAB document. This includes CAB form, Itemized List of Budget List, Agenda for the event and Event flyer. All documents must be submitted to cab@viu.edu the second Friday of every month. If any documents are missing this may result I the event not being approved
- Flyers cannot be hung until the event has been approved
- Final approval will come from designated FXUA staff. No activity should be carried out without getting the final approval from the CAB committee. The president of the club will be notified if the event has been approved or not
- Plan an agenda for the event and sent to the Student Affairs Department for approval
- Advertise the event by hanging up flyers
- Print a Club Event Sign-in Sheet and Event Evaluation Survey
- If the event is off campus, sign the Field Trip Form, Participation Agreement Form, FXUA Activities Waiver of Liability and Release for Media Records, and Transportation Services Wavier and Release Form.
- Provide an agenda for the event
- Make sure attendees sign the Club Event Sign-in Sheet
- Host the event
- Take picture during the event
- Pass out the Event Evaluation Survey to all attendees before the event ends
- Within 24 hours of the event, complete the Event Report
- Submit the Club Event Sign-in Sheet, Event Evaluation Surveys, Excel Spreadsheet of Evaluation Results, Event Report Template and pictures to the Student Affairs Department within 48 hours of the event.